How to manage amenities and reservations?

🪪 Who can create amenities?

Only administrators with appropriate permissions in the web interface. Navigate to Amenities reservation → Amenities tab to add, edit, or remove shared spaces:

Each amenity includes the following fields:

• Name, Description, Address — shown in the mobile app when users make a booking;

• Minimum / Maximum number of persons — defines booking limits per reservation;

• Groups — only users from these groups will see the amenity in the mobile app;

• Access restrictions — optional: select devices that control physical access to the amenity;

• Time slots — define when the amenity is available for reservation;

• Files — you can upload an image and a terms of use PDF document.

📅 How do I allow bookings only on certain days?

When creating or editing an amenity, set specific available time slots under the Time slots section. You can assign different days and times — just ensure no overlap, or the system will show an error.

🎫 What happens when a user creates a reservation?

They receive a virtual pass with access settings. The pass can be found in Access management → Identifiers tab and shared via QR code or other methods depending on the identifier type.

🎛️ How do I track or update an existing booking?

Go to Amenities reservation → Reservations tab. Use filters to find bookings by user, amenity, or time. Edit or cancel reservations directly from this section.

👉 Read more in the Amenities guide and Reservations guide.