How to manage amenities and reservations?

🪪 Who can create amenities?

Only Server and Group Administrators. Open Amenities reservation → Amenities tab to configure shared spaces, add images, and upload terms of use:

Each amenity includes the following fields:

• Name, Description, Address — shown in the mobile app when users make a booking;

• Minimum / Maximum number of persons — defines booking limits per reservation;

• Groups — only users from these groups will see the amenity in the mobile app;

• Access restrictions — optional: select devices that control physical access to the amenity;

• Time slots — define when the amenity is available for reservation;

• Files — you can upload an image and a terms of use PDF document.

📅 How do I allow bookings only on certain days?

Define precise Time slots when adding an amenity. You can specify multiple slots across selected days, but avoid overlaps to prevent errors.

🎫 What happens when a user creates a reservation?

A corresponding identifier is generated with access parameters and a QR code. The identifier is shown in Access management → Identifiers tab and linked to the user.

🎛️ How do I manage upcoming bookings?

Open Amenities reservation → Reservations tab. Use the filter panel to narrow results by amenity, status, or user. Use the ✏️ icon to modify, or the key icon to manage the linked identifier.

👉 Read more in the Amenities guide and Reservations guide.